Processing your application

Once we receive your Heritage EQUIP application, the Fund Manager will review it to make sure you are eligible for Heritage EQUIP funding and that your application contains all the required documentation.

After this initial assessment, we’ll be in touch to let you know the next steps within 10 working days of receiving your application.

  • If your application is complete, we’ll forward it on to the advisory panel for consideration.
  • If your application is incomplete, we’ll ask you to provide more information.
  • If you are not eligible to apply for Heritage EQUIP funding, we’ll let you know the reasons why.

Decisions are made

Grant decisions are made by the Chief Executive of the Ministry for Culture and Heritage based on the recommendations of the Heritage EQUIP Expert Advisory Panel.

The Expert Advisory Panel is composed of technical experts with a broad range of skills, reflecting the core skills required to seismically strengthen an earthquake-prone heritage building. The members of the Expert Advisory Panel are:

  • Maurice Clark ONZM, a property developer
  • Win Clark, a structural engineer
  • Christopher Cochran MNZM, a conservation architect
  • Bruce Dickson MNZM, an architect
  • Matthew Kidson, an infrastructure project manager (Chair)
  • Lara Simmons, a structural engineer
  • A representative from the Ministry for Culture and Heritage
  • A representative from the Ministry for Business, Innovation and Employment.

Once the Chief Executive has made a decision, a member of the Heritage EQUIP team will advise you in writing of the outcome of your application.

Funding Agreement

If you have been allocated funding, the Heritage EQUIP team will be in touch to discuss the terms and conditions of the grant. Approved grants will be made available in accordance with the funding agreement between you and the Ministry for Culture and Heritage specifying the strengthening work to be funded and the applicable conditions.

We will send you a draft of an agreement and will be available to discuss any questions you might have. You accept the funding by agreeing to the terms and signing the funding agreement.

Starting seismic strengthening works

Your seismic strengthening works must begin within 12 months of accepting a Heritage EQUIP grant and be completed within two years of accepting your Heritage EQUIP grant.

If the proposed works change at any time, your funding agreement will require that you email heritage.equip@mch.govt.nz detailing the changes, including attaching an updated budget with quotes or contract variations if applicable and information about changes in contractors if this has occurred.

Reporting

Before payment is made, you will be required to show us that you have met the conditions of the funding agreement, which will include reporting requirements. Your Heritage EQUIP Fund Manager will discuss this with you in the development of your funding agreement.

Payment

Once you submit an invoice for payment, we will:

  • check the work is completed in accordance with the plans submitted with your application
  • check that the costs are consistent with the quotes or estimates you sent with your application
  • agree that all general and specific conditions of the funding agreement have been met.

Once we are satisfied these have been met, we will submit the invoice for payment, which will take two weeks to process.

If the invoiced amounts are significantly lower than the original estimated costs or include work that was not applied for, we may reduce the payment accordingly and advise you. If funded works come in under budget, Heritage EQUIP grants will be reduced to reflect up to 50% of the real cost, not the proposed costs, of the seismic strengthening work.

Promoting fund support

Grant recipients must acknowledge the financial support given by Heritage EQUIP in all relevant publicity material, publications, annual reports and similar documents.

Wherever possible, acknowledgement of the funding support given by Heritage EQUIP should be made through the installation of signage at or near the property as appropriate.


Updated on 28th March 2017