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Vote Arts Culture and Heritage Policy Advice, Monitoring of Funded Agencies and Ministerial Servicing

Scope

Policy advice

The provision of advice to support decision-making by Ministers on government policy matters relating to arts, culture, heritage and broadcasting.

Monitoring of funded agencies

Monitoring the Crown’s interests in sector agencies.

Ministerial servicing

Providing negotiated services to the Minister for Arts, Culture and Heritage and the Minister of Broadcasting.

What we delivered

This output expense supports our achievement of our outcomes and impacts set out above. This output contributes to the following impacts:

· Our histories, taonga, places and symbols of nationhood are preserved for past, present and future generations.

· People understand and enjoy New Zealand’s diverse culture and heritage.

· Our culture inspires positive changes in communities, the economy, and the environment.

· New Zealand’s unique Māori culture and heritage is protected and enhanced.

· A joined-up cultural sector strengthens performance and flexibility

During 2013/14, we have:

· Provided advice on policy, legislation and funding to enhance the development of cultural sector services and activities, including visual, performing and literary arts, historic heritage, museum collections, taonga and whare taonga, cultural tourism, broadcasting and broadcasting standards.

· Provided advice on policy, funding, and other opportunities to enhance the contribution of cultural sector to the Government’s wider social and economic goals.

· Developed a strategy to frame and drive the Government’s investments in New Zealand’s culture in the medium term.

· Provided advice on policy, legislation, and funding to enhance sector coherence and infrastructure.

· Worked with key agencies to increase levels of private and philanthropic giving in the wider cultural sector.

· Provided advice on policy, legislation and funding to enhance the development of Māori culture and heritage, including researching and advising on approaches to whare taonga initiatives.

· Worked with Auckland Council to develop and implement an arts and culture strategy for Auckland.

· Supported the recovery from the Canterbury earthquakes by contributing to a range of cultural initiatives in greater Christchurch.

· Supported the Heritage Forum to identify and progress priority work across the heritage sector.

· Developed policy to incentivise structural upgrading of heritage buildings as part of the review of the earthquake-prone building provisions of the Building Act 2004 (led by the Ministry of Business, Innovation and Employment).

· Undertaken reviews and making improvements in cultural areas.

· Supported an Auckland-based Sistema Aotearoa project and advised on options for support of similar projects in other parts of New Zealand.

· Facilitated the transfer of management of the Sound Archive Ngā Taonga Kōrero from Radio New Zealand to the New Zealand Film Archive.

· Scoped options for increasing the public accessibility of New Zealand’s audiovisual archives.

· Facilitated co-production agreements, in particular, with China, Poland, Denmark, Israel and Canada.

· Coordinated government and media sector agencies action in response to the New Zealand screen sector review.

· Improved funded agencies’ strategic planning and performance reporting frameworks through collaboration and support.

· Advised on mechanisms for sustaining the performance and financial strength of key cultural sector agencies, through agency cooperation and development of shared service arrangements, and assisting the cultural sector to diversify revenues.

· Advised on the appointment of Board members for Crown-connected agencies.

· Advised on and administering legislation for the cultural Crown entities.

How well we delivered it

This section provides an assessment of our delivery against the performance measures set out in the Information Supporting the Estimates for 2013/14.

Policy advice

Performance measures

Actual performance

2013

Budget standard

2014

Actual performance 2014

Number of briefings, reports and other updates provided to Vote Ministers

277

250

227

The quality of written policy papers to the Vote Ministers, as assessed by an external independent reviewer on an annual basis

72%

75%

70%

Ministerial satisfaction with the quality and timeliness of advice

8.0 out of 10

80%

82%

Cost per output hour*

New measure for 2014 – comparative information not available

$100.00

$83.41

* The Total Cost per Output Hour formula has recently been updated by Treasury to better align it with the amended definition of policy advice costs.

Performance measures calculated using both the original and updated formulae for ‘cost per output hour’ have been provided to help readers understand how this change has affected the assessment of performance.

 

 

Total Cost Per Output

 

2013/14 Standard

 

2013/14 Actual

 

Total Cost per Output Hour

 

$100.00

 

$92.67

 

Total Cost per Output Hour updated*

 

$90.00

 

$83.41


 

 

 

Original formula

 

Updated Formula

 

Total Policy Advice and Non-Policy Advice Costs

Total Policy Output and Non-Policy Output Hours

 

Total Policy Advice Costs (excluding non-policy advice costs)

Total Policy Output Hours (excluding non-policy advice hours)

 

 

Monitoring of funded agencies

Performance measures

Actual performance

2013

Budget standard

2014

Actual performance 2014

Number of briefings, reports and other updates provided to Vote Ministers

123

120

141

Ministerial satisfaction with the quality and timeliness of advice is consistently high

7.9 out of 10

80%

82%

 

Ministerial servicing

Performance measures

Actual performance

2013

Budget standard

2014

Actual performance 2014

Ministerial satisfaction with the quality and timeliness of correspondence is consistently high

8.4 out of 10

80%

86%

All timeframes for Ministerial correspondence replies, Parliamentary question responses, and Ministerial Official Information Act requests are met

94%

100%

93.91%

Number of draft ministerial correspondence, replies to the house, and sets of speech notes provided to the Vote Minister

1,012

1,000

847

Number of new appointments to Crown-connected Boards

26

22

41

Number of reappointments to Crown-connected Boards

20

13

20

Number of briefings, reports and other updates

Advice was provided on:
Policy advice 227
Monitoring of funded agencies           141
Ministerial servicing 847

The number of briefings, reports and other updates provided to Vote Ministers is demand driven.

Timeframes for replies

The timeframes for Ministerial replies did not meet the budgeted standard of 100% due to a change in staff resources during the financial year.

Quality of written policy papers

In addition to seeking responses from Ministers, as reported in our Ministerial satisfaction results below, the NZIER undertook an assessment of the quality of a sample of policy papers, providing an overall rating of 70%.

Ministerial satisfaction 2013/14

Ministerial satisfaction of Policy Advice, Monitoring of Funded Agencies and Ministerial Servicing have exceeded our 2012/13 results. The ministerial satisfaction received on Policy was 82%, Monitoring of Funded Agencies 82% and Ministerial Servicing 86%.

Board appointments and reappointments

The Ministry has been responsible for supporting the Minister for Arts, Culture and Heritage and the Minister of Broadcasting in board appointments to 10 boards where the Ministers are the “responsible Ministers” under the Crown Entities Act 2004, other specific enabling legislation and deeds of trust.

In the 2013/14, Parliament enacted two pieces of legislation which had significant impact on appointments. The Arts Council of New Zealand Toi Aotearoa Act 2014 abolished the outgoing Arts Council, the Arts Board, Māori Arts Board (Te Waka Toi) and the Pacific Arts Committee (totalling 27 members) and replaced these bodies with a new unitary 12 person Council appointed by the Minister for Arts, Culture and Heritage after statutory consultation with the Ministers of Māori Affairs and Pacific Island Affairs. The Heritage New Zealand Pouhere Taonga Act 2014 created a new Heritage New Zealand Board and Māori Heritage Council which resulted in the abolition of the Historic Places Trust Board and the outgoing Māori Heritage Council.

While there was a focus on the inaugural boards of these new bodies, the Ministry also undertook supporting Ministers in appointments to existing boards. ‘Omnibus’ briefings are provided to each Minister which cover all board appointments and issues for the forthcoming year. These briefings provided the foundation for subsequent discussions and communications with Ministers. In total, the Ministry provided advice and supported Ministers on 36 appointments (including to the “new” boards) and 5 reappointments to arts, culture and heritage boards; and 3 appointments and 7 reappointments to broadcasting sector boards.

Financial performance

Policy Advice

 

Actual 2013

$000

Budget*

 2014

$000

Revised Budget*

 2014

$000

Actual
2014

$000

Revenue Crown

3,033

2,925

3,075

2,958

Revenue other

71

-

50

81

Total revenue

3,104

2,925

3,125

3,039

Total expenses

2,870

2,925

3,125

2,982

Surplus/(deficit)

234

57

Monitoring of Funded Agencies

 

Actual 2013

$000

Budget*

 2014

$000

Revised Budget*

 2014

$000

Actual 2014

$000

Revenue Crown

1,788

1,701

1,701

1,744

Revenue other

39

-

58

40

Total revenue

1,827

1,701

1,759

1,784

Total expenses

1,701

1,701

1,759

1,767

Surplus/(deficit)

126

17

Ministerial Servicing

 

Actual 2013

$000

Budget*

 2014

$000

Revised Budget*

 2014

$000

Actual 2014

$000

Revenue Crown

766

673

673

747

Revenue other

17

26

17

Total revenue

783

673

699

764

Total expenses

744

673

699

773

Surplus/(deficit)

39

(9)

* The statement of accounting policies provides explanations of these figures which are not subject to audit.


Updated on 23rd July 2015