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Vote Arts Culture and Heritage - Policy Advice, Monitoring of Funded Agencies and Ministerial Servicing

Scope

Policy advice

The provision of advice to support decision-making by Ministers on government policy matters relating to arts, culture, heritage and broadcasting.

Monitoring of funded agencies

Monitoring the Crown’s interests in sector agencies.

Ministerial servicing

Providing negotiated services to the Minister for Arts, Culture and Heritage and the Minister of Broadcasting.

What we delivered

This output expense supports our achievement of our outcomes and impacts set out above. This output contributes to the following impacts:

· Our histories, taonga, places and symbols of nationhood are preserved for past, present and future generations.

· People understand and enjoy New Zealand’s diverse culture and heritage.

· Our culture inspires positive changes in communities, the economy, and the environment

· New Zealand’s unique Māori culture and heritage is protected and enhanced.

· A joined-up cultural sector strengthens performance and flexibility

During 2012/13, we have been:

· Providing advice on policy, legislation and funding to enhance the development of cultural sector services and activities, including visual, performing and literary arts, historic heritage, museum collections, taonga and whare taonga, cultural tourism, broadcasting and broadcasting standards.

· Providing advice on policy, funding, and other opportunities to enhance the contribution of cultural sector to the Government’s wider social and economic goals.

· Developing a strategy to frame and drive the Government’s investments in New Zealand’s culture in the medium term.

· Providing advice on policy, legislation, and funding to enhance sector coherence and infrastructure.

· Working with key agencies to increase levels of private and philanthropic giving in the wider cultural sector.

· Providing advice on policy, legislation and funding to enhance the development of Māori culture and heritage, including researching and advising on approaches to whare taonga initiatives.

· Leading, on behalf of the Government, the successful delivery of a comprehensive programme of literary, cultural and business activities in Germany in 2012 as New Zealand’s Guest Country of Honour for the Frankfurt Book Fair.

· Working with Auckland Council to develop and implement an arts and culture strategy for Auckland.

· Supporting the recovery from the Canterbury earthquakes by contributing to a range of cultural initiatives in greater Christchurch.

· Supporting the Heritage Forum to identify and manage priority work across the heritage sector.

Developing policy to incentivise structural upgrading of heritage buildings as part of the review of the earthquake-prone building provisions of the Building Act 2004 (led by the Ministry of Business, Innovation and Employment).

· Undertaking reviews and making improvements in cultural areas, including implementing decisions arising from a review of the professional orchestra sector.

· Supporting an Auckland-based Sistema Aotearoa project and advising on options for support of similar projects in other parts of New Zealand.

· Facilitating the transfer of management of the Sound Archive Ngā Taonga Kōrero from Radio New Zealand to the New Zealand Film Archive.

· Scoping options for increasing the public accessibility of New Zealand’s audiovisual archives.

· Completing a review of the New Zealand screen sector and coordinating government and media sector agencies action in response to the review.

· Improving funded agencies’ strategic planning and performance reporting frameworks through collaboration and support.

· Advising on mechanisms for sustaining the performance and financial strength of key cultural sector agencies, through agency cooperation and development of shared service arrangements, and assisting the cultural sector to diversify revenues.

· Advising on the appointment of Board members for Crown-connected agencies.

· Advising on and administering legislation for the cultural Crown entities.

How well we delivered it

This section provides an assessment of our delivery against the performance measures set out in the Information Supporting the Estimates for 2012/13.

Policy advice

Actual performance 2012

Performance measures

Budget standard 2013

Actual performance 2013

408

Number of briefings, reports and other updates provided to Vote Ministers

250

277

7.0

The quality of written policy papers to the Vote Ministers, as assessed by an external independent reviewer on an annual basis

Overall score of 7 or better

7.2

Refer to note below

Ministerial satisfaction with the quality and timeliness of advice

Rated 'good' or better

8.0 out of 10

Number of briefings, reports and other updates

Advice was provided through 277 Ministerial briefings and regular oral briefings throughout the year.

Quality of written policy papers

In addition to seeking responses from Ministers, as reported in our Ministerial satisfaction results below, the NZIER undertook an assessment of the quality of a sample of policy papers, providing an overall rating of 7.2 out of 10.

Ministerial satisfaction 2012/13

Minister feedback was sought from the Minister for Arts, Culture and Heritage, and the Minister of Broadcasting in December 2012 and June 2013.

Ministerial satisfaction of Policy Advice and Monitoring of Funded Agencies from the Minister for Arts Culture and Heritage in December 2012 and June 2013 was 9 and 8.5 respectively. Ministerial satisfaction of Policy Advice and Monitoring of Funded Agencies from the Minister of Broadcasting in December 2012 and June 2013 was 7 and 7 respectively.

77% of briefings provided were for Vote Arts, Culture and Heritage.

Ministerial satisfaction 2011/12

Minister feedback was sought from the Minister for Arts, Culture and Heritage in December 2011 and June 2012 and from the Minister of Broadcasting in June 2012. The feedback received from the Ministers covered policy advice, ministerial servicing, and advice on funded agency performance. The rating criteria changed from a scale of poor to very good in the December 2011 survey to a rating out of 10 in the June 2012 survey. Therefore, an actual performance for 2012 cannot be reported as a single result, and as such we have reported the ratings we received below:

Minister for Arts, Culture and Heritage

Quality

Timeliness

December 2011 results

Very good

Very good

June 2012 results

9 out of 10

10 out of 10

 

Minister of Broadcasting

Quality

Timeliness

June 2012 results

8 out of 10

6 out of 10

70% of briefings provided were for the Arts, Culture and Heritage portfolio.

Monitoring of funded agencies

Actual performance 2012

Performance measures

Budget standard 2013

Actual performance 2013

New measure for 2013 – comparative information not available

Number of briefings, reports and other updates provided to Vote Ministers

100

123

Refer to note above under policy advice

Ministerial satisfaction with the quality and timeliness of advice is consistently high

Rated 'good' or better[1]

7.9 out of 10

Number of briefings, reports and other updates

Advice was provided in the form of Ministerial briefings on 13 funded agency Letters of Expectation, Statements of Intent and Memorandum of Understanding.

Ministerial satisfaction

Ministerial satisfaction of Policy Advice and Monitoring of Funded Agencies from the Minister for Arts Culture and Heritage in December 2012 and June 2013 was 9 and 8.5 respectively. Ministerial satisfaction of Policy Advice and Monitoring of Funded Agencies from the Minister of Broadcasting in December 2012 and June 2013 was 7 and 7 respectively.

69% of agency monitoring briefings provided were for the Arts, Culture and Heritage portfolio.

Ministerial servicing

Actual performance 2012

Performance measures

Budget standard 2013

Actual performance 2013

Refer to note above under policy advice

Ministerial satisfaction with the quality and timeliness of correspondence is consistently high

Rated 'good' or better[2]

8.4 out of 10

96%

All timeframes for Ministerial correspondence replies, Parliamentary question responses, and Ministerial Official Information Act requests are met

100%

94%

1,544

Number of draft ministerial correspondence, replies to the house, and sets of speech notes provided to the Vote Minister

800

1,012

34

Number of new appointments to Crown-connected Boards

33

26

New measure for 2013 – comparative information not available

Number of reappointments to Crown-connected Boards

19

20

Ministerial satisfaction

Ministerial satisfaction of Ministerial Servicing from the Minister for Arts Culture and Heritage in December 2012 and June 2013 was 9 and 9 respectively. Ministerial satisfaction of Ministerial Servicing from the Minister of Broadcasting in December 2012 and June 2013 was 7 and 7 respectively.

72% of Ministerial Servicing briefings provided were for the Arts, Culture and Heritage portfolio.  

Ministerial correspondence

Ministerial correspondence during 2012/13 was higher than expected due to public interest in the Orchestra Review. This also resulted in delays while official responses were formulated for Orchestra Review Ministerials. Ministerial correspondence was higher in 2011/12 due to public interest in, and Official Information Act requests about, TVNZ 7.

Board appointments and reappointments

The Ministry is responsible for supporting the Minister for Arts, Culture and Heritage and the Minister of Broadcasting in board appointments to 12 boards where the Ministers are the “responsible Ministers” under the Crown entities Act 2004, other specific enabling legislation (e.g. Arts Council of New Zealand Toi Aotearoa Act), and deeds of trust.

Appointment ‘omnibus’ briefings are provided to each Minister, which detail the current composition of the boards, highlight terms expiring in 2013, and notes key issues and background information.

These briefings form the basis of subsequent discussions and communications with Ministers. During 2012/13, the Ministry provided advice on 22 appointments and 13 reappointments to arts, culture and heritage boards; and 4 appointments and 7 reappointments to broadcasting sector boards.

Financial performance

Policy Advice and Monitoring

Actual 2012

$000

 

Actual 2013

$000

Main Estimates 2013

$000

Supp Estimates 2013

$000

5,801

Revenue Crown

164

Revenue other

5,965

Total revenue

5,896

Total expenses

69

Surplus/(deficit)

Policy Advice, Monitoring of Funded Agencies and Ministerial Services MCOA

Policy Advice

Actual 2012

$000

 

Actual 2013

$000

Main Estimates 2013

$000

Supp Estimates 2013

$000

Revenue Crown

3,033

3,221

3,033

Revenue other

71

120

Total revenue

3,104

3,221

3,153

Total expenses

2,870

3,221

3,153

Surplus/(deficit)

234

Monitoring of Funded Agencies

Actual 2012

$000

 

Actual 2013

$000

Main Estimates 2013

$000

Supp Estimates 2013

$000

Revenue Crown

1,788

1,898

1,788

Revenue other

39

Total revenue

1,827

1,898

1,788

Total expenses

1,701

1,898

1,788

Surplus/(deficit)

126

 

Ministerial Servicing

Actual 2012

$000

 

Actual 2013

$000

Main Estimates 2013

$000

Supp Estimates 2013

$000

Revenue Crown

766

829

766

Revenue other

17

Total revenue

783

829

766

Total expenses

744

829

766

Surplus/(deficit)

39

The previous appropriation for Policy Advice and Monitoring of Funded Agencies has been reorganised as a Multi-class Output Expense Appropriation to make the cost of producing policy advice for Ministers transparent. Other revenue was received as reimbursement for costs of staff on secondment to other agencies. Policy advice expenditure is $283,000 less than supplementary estimates due to the timing of work, including a media survey, which will now commence in 2013/14.

 



[1]The rating criteria changed from a scale of poor to very good to a rating out of 10 subsequent to the budget standard being set.

[2]The rating criteria changed from a scale of poor to very good to a rating out of 10 subsequent to the budget standard being set.


Updated on 23rd July 2015